Payment Management for Contractors
Streamline contractor payments with time tracking, payment summaries, and compliant contractor agreements.
Understanding Contractor Relationships
What makes contractors different from employees
Self-Employed
Contractors run their own business and invoice for services
No PAYE Deductions
Contractors manage their own tax and ACC obligations
Invoice Based
Payment based on invoices submitted for work completed
Contract Agreements
Work under contractor agreements, not employment contracts
Complete Contractor Management
Everything you need to manage contractor payments efficiently
Contractor Self-Submit
Give contractors their own portal to submit hours and invoices. They can track their time and submit for approval anytime.
Payment Receipts
Generate payment receipts (not payslips) for contractors. Shows hours, rates, and gross payment without PAYE deductions.
Contractor Agreements
Generate compliant contractor agreements automatically. Clearly defines independent contractor relationship and scope of work.
Flexible Time Tracking
Track contractor hours manually, let them submit timesheets, or integrate with ClickUp for automatic time import.
Multiple Rate Types
Set different hourly rates per contractor. Support for project-based rates, hourly rates, or fixed-price payments.
Contractor Payment Sheet
Dedicated contractor payment report separate from employees. Export to Excel for accounting or bank upload.
Document Storage
Store contractor agreements, invoices, receipts, and related documents. Contractors can access their documents anytime.
Payment Processing
Store contractor bank details securely. Generate payment sheets with all information needed for bank transfers.
Complete Payment History
Track all contractor payments with detailed history. Filter by date range, contractor, or project for easy reporting.
Simple 4-Step Workflow
From onboarding to payment in minutes
Add Contractors
Enter contractor details, set rates, and send them login access to their contractor portal.
Contractors Submit Time
Contractors log in and submit their hours or invoices directly through their portal with descriptions.
Review & Approve
Review submitted time and invoices. Approve or request changes before processing payment.
Process & Send Receipts
Generate payment receipts and send to contractors. Export payment sheet for bank transfers.
Contractor Self-Service Portal
Give your contractors their own secure portal to manage their work, submit time, and track payments without constant back-and-forth communication.
- Submit hours and invoices from any device
- View and download payment receipts
- Access contractor agreements and documents
- Track payment history and pending payments
- Update bank details and contact information
- Contact you directly through the portal
Payment Receipts, Not Payslips
Contractors receive payment receipts that reflect their self-employed status
Payment Receipts (Contractors)
- Shows gross payment amount
- Lists hours worked and hourly rate
- Includes work description or project details
- No tax deductions shown
- No ACC, KiwiSaver, or PAYE
- Clean, invoice-style format
- Contractor manages own tax obligations
Payslips (Employees)
- Shows gross and net pay
- PAYE tax deductions
- ACC levy deductions
- KiwiSaver contributions
- Student loan repayments
- Holiday pay calculations
- Employer manages all tax obligations
Key Difference: Contractors receive payment receipts showing the full gross amount. They are responsible for their own tax returns, ACC, and GST (if registered). Employees receive payslips with all deductions calculated and withheld by the employer.
Contractor vs Employee
Understanding the key differences to ensure correct classification
Contractors
- Self-employed, run own business
- Control how work is done
- Can work for multiple clients
- Supply own tools/equipment
- Manage own tax and ACC
- No PAYE deductions
- No leave entitlements
- No KiwiSaver employer contributions
Employees
- Work under employer direction
- Tools/equipment provided
- PAYE deducted automatically
- Leave entitlements apply
- KiwiSaver employer contributions
- Must follow set hours/schedule
- Cannot work for competitors
- Subject to employer policies
Important: Misclassifying employees as contractors can result in significant penalties. If unsure, consult an employment lawyer or contact the Ministry of Business, Innovation and Employment.
Compliant Contractor Management
Maintain proper records and stay compliant with NZ law
Contract Compliance
Compliant contractor agreements that clearly define independent contractor relationships.
Record Keeping
Maintain records of all contractor agreements, invoices, and payments for at least 7 years.
Data Security
SSL encryption, secure document storage, and Privacy Act 2020 compliance for all contractor data.
Start Managing Contractors Today
Simplify contractor payments and stay organized
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Plans that suit your needs
Choose the plan that's right for you. We offer a free plan to get you started, and then you can upgrade to a paid plan if you need more features.
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